APS 4 – Visits and Protocol Administrative Assistant

• $69,811 - $76,215 (plus super)
• Brindabella Park - ACT

The Role
The visits and protocol administrative assistant, supports the Assistant Director Visits and Protocol in coordinating VIP visits to Australia from the United Kingdom and United States, as well as reciprocal VIP delegations from Australia.

The visits and protocol administrative assistant/s will:

• Track taskforce visit outcome
• Compile Defence required administrative documents in support of travel
• Coordinate VIP visit programs including international flights, accommodation bookings, and ground transport
• Develop visit programs for visiting and travelling VIPs
• Provide the UK High Commission and US Embassy with required documentation for VIP travel
• Liaise with other Defence organisations like International Policy Division, and International Engagement staff from the Services.
• Maintain Standard Operating Procedures for travel and protocol
• General administrative duties as necessary for NPSTF business

About our Team
The Nuclear Powered Submarine Taskforce is charged with developing the optimal pathway for Australia to acquire a nuclear-powered submarine capability for the Royal Australian Navy. The Taskforce works closely with the United Kingdom and United States, as well as across the Australian Government, and presents a unique opportunity for applicants to work on a program, of major national and international significance.

The Taskforce is an integrated civilian and military workforce and draws on high-quality and high performing team members from diverse backgrounds and disciplines who embody Defence and Australian Public Service values. We offer flexible working arrangements and a range of formal and informal professional development opportunities.

The advertised positions are located in Canberra, but there is the opportunity to work remotely provided you have access to internet capable of supporting a remote login to the Defence Protected Network

Our Ideal Candidate
We’re seeking motivated individuals, with a strong customer focus, capable of working in a small team. An ideal candidate will meet the following requirements:

• Capable of supporting the coordination of complex visits and travel plans for domestic and foreign VIPS
• Excellent attention to detail and strong problem solving skills
• Excellent communication skills
• Strong willingness to learn Defence processes