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Administration Co-ordinator, POST Graduate Training Program

Assistants in Nursing
Contract Part Time
25 days ago

St Vincent’s Hospital Melbourne (SVHM) is part of St Vincent’s Health Australia and a leading teaching, research and tertiary health service which employs more than 6,500 staff across 18 sites throughout Melbourne. SVHM provides a diverse range of adult clinical services including acute medical and surgical services, sub-acute care, medical diagnostics, rehabilitation, allied health, mental health, palliative care, correctional health and community residential care. SVHM is one of Australia's leading Catholic not-for-profit healthcare providers.

About the Mental Health Department

St. Vincent’s Mental Health (SVMH) includes an adult area mental health service for the inner city areas of Yarra and Boroondara. The adult mental health service components are: The Footbridge Community Care Unit (CCU), the 44 bed Acute Inpatient Service (AIS) located on the St. Vincent’s Hospital site, the North Fitzroy PARC and two community mental health services (CMHS) at Hawthorn and East Melbourne (Clarendon CMHS). Community mental health services comprise the Triage and Crisis assessment and Treatment (CAT) Service and the Primary Intervention Care Team (PICT) includes Extended Triage and HOPE (Suicide Prevention), Continuing Care (CCT), Mobile Support and Treatment (MST) and Homeless Outreach (CHOPS) services. A Consultation & Liaison Service is provided to the health service. NEXUS Dual Diagnosis Service, the Body Image and Eating Disorders Assessment and Treatment Service (BETRS) are regional services. Statewide services are the Victorian Dual Disability Service and the Victorian Transcultural Mental Health.

About the Role
An exciting opportunity exists for a suitably qualified Administration Co-ordinator to join the Service Administration team at St Vincent’s Mental Health. You are an experienced and skilled Administration Assistant with high level communication skills, who is looking for an opportunity to demonstrate their talent by providing support to the Director POST Graduate Training.



  • Coordinate interview panels and interviews for all medical staff recruitment and facilitate contracts
  • Provide support to Director Post Graduate Training Program to maintain Specialist Training Position (STP) reports and supporting access to funding streams
  • Update and maintain all medical staff rosters and post to Intranet
  • Maintain accurate records of all medical staff leave
  • In the absence of the Personal Assistant – Director of Clinical Services and Director Community Psychiatry (part-time position) provide assistance to both Directors to ensure continuity of support.


Qualifications, Skills and Experience

It is essential that you have demonstrated experience in relevant administration functions, preferably in a health, University or educational setting.

Classification Range

Administration Officer – Grade 2 (YC89 - $66,768pa prorata)



  • Employee Assistance Program
  • Staff Health Centre
  • Staff Car Park


At SVHM we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees and we encourage applications from Aboriginal and Torres Strait Islander Peoples. If you would like further information, contact our Indigenous Recruitment Coordinator through our careers page.


SVHA has a duty of care under work health and safety legislation to eliminate and/or control the risk of transmission of vaccine preventable diseases (VPD) in healthcare settings. You are therefore required to comply with the SVHA Staff Health Screening Immunisation Policy, which, depending on the role you perform in the organisation will require you to undergo mandatory immunisations/vaccinations (including flu vaccinations).


All appointments are made subject to the candidate providing a current satisfactory NDIS Worker Screening Check, conducted by the Worker Screening Unit, and National Police Check conducted by The Victoria Police.


Shortlisting for this position will commence immediately. We encourage you to apply promptly as the advertisement may close early should a suitable applicant be sourced.


Position Description and Critical Job Demands Checklist:

Review the following documents:

JR117581_Admin Coord POST Grad Trg PD.pdf


Contact Details:

Amanda Cleary, Administration Manager MH, 9231 4121,


Alternate Contact:


Closing Date:

28 June 2021 11:59pm


Reconciliation Action Plan:

At St Vincent's we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples.


For further information, visit https :// or get in contact at

Salary Details*
Salary Type Normal Wages
Base Salary $66,768
Superannuation 9.5%
Bonus offered No
Total Package $73,111
* Salary details are calculated without bonus and monthly payout as per tax bracket without tax threshold and other allowances. Its always good to confirm these details with the employer or recruiter.
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Contract Part Time
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