As the Administration Officer (Identified) you will have responsibility for the following:
Provide confidential administrative support, information and advice to Executive Directors, Directors and other staff across the Branch in accordance with departmental policies and procedures.
Assist with the arrangement and organisation of committees, meetings and conferences including materials and information and providing secretariat support.
Maintain records management systems, and assist with correspondence and request coordination across the department. This may include assisting with the distribution of correspondence, requests and other documents, and when necessary following up on outstanding items and preparation of information for approval.
Manage and maintain the equipment of the division including administering any equipment loans and participating in the annual asset stocktake.
Undertake human resources activities and financial processing, maintaining and updating records and progressing leave requests, maintain personal subject knowledge, technical proficiency and skills appropriate to the role including compliance with appropriate legislation, policies, procedures and protocols.
Develop and maintain management and administrative databases, process information and prepare correspondence and associated reports for senior officers.
Liaise with officers and individuals at all levels of the division, the department, other government agencies, the private sector and community representatives.
Perform a variety of administrative or support services as directed by the Executive Director, Director or other senior staff.
A mandatory requirement of this role is:
For this position, it is a genuine occupational requirement that it be filled by an Aboriginal person or a Torres Strait Islander person as set out in Section 7 of the Anti-Discrimination Act 1991 for the purposes contained in Section 25 of that Act.
Verification of Aboriginality and/or Torres Strait Island heritage
For administrative purposes, in relation to an Aboriginal and/or Torres Strait Islander identified role, an Aboriginal and/or Torres Strait Islander person is a person who identifies as an Aboriginal and/or Torres Strait Islander person and is either:
of Aboriginal and/or Torres Strait Islander descent; or
accepted as an Aboriginal and/or Torres Strait Islander person by the Aboriginal and/or Torres Strait Islander community in which he or she lives.
By definition a person who is not an Aboriginal and/or Torres Strait Islander cannot be employed (on any basis) to perform the duties of an Aboriginal and/or Torres Strait Islander identified role.
Applicants to this position may have to provide confirmation of their Aboriginal and/or Torres Strait Islander heritage. Requesting proof of Aboriginal and/or Torres Strait Islander heritage from applicants helps to make sure that this intention is honoured.
To apply please attach the following:
A brief resume including contact details for 2 referees (one of whom should be your current supervisor)
A maximum 2 page written response outlining your suitability for the role referring to the key capabilities under 'How you will be assessed' section in the attached role description.
Applicants need to be a current Queensland Government employee to be eligible to apply.
Applications from recruitment agencies will not be accepted.
Employees affected by workplace change will be considered on merit.<space>This work is licensed under a Creative Commons Attribution 3.0 Australia License.
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