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ES Level 1-Range 2: Junior School Administration Support

Administration Managers
Contract Full Time
3 days ago

Location: Melbourne | Eastern Metropolitan

Job type: Full time / From 28/01/2022 - 26/01/2023

Organisation: Schools (Government)

Salary: Salary not specified

Occupation: Administration/Secretarial

Reference: 1244815

Selection Criteria

SC1 Demonstrated experience and skills in coordinating a specific education support function.

SC2 Demonstrated capacity to supervise the work of other support staff and to develop procedures and guidelines relating to the work area.

SC3 Demonstrated high level oral and written communication skills.

SC4 Possess the technical knowledge and expertise relevant to the position.

SC5 Demonstrated capacity to provide advice and support to management in respect to the work area.

SC6 Demonstrated commitment to professional learning and growth for both self and others.


20 days Annual Leave plus 30 additional days Paid Leave

Performs and/or supervises tasks that are carried out in accordance with guidelines, accepted practice and school policy. This may include the supervision and coordination of other education support class staff within the work area or educational program. Supervision and coordination would be limited to ensuring routine tasks are performed to required standards. Input into identifying training needs and development of education support class staff within the work area or educational program becomes an important feature at range 2.

Specialised support to achieve specific outcomes is a feature of range 2. Typically this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the operation of a work area (e.g. managing the day to day operation of a school office) under the direction of the principal or another senior manager.

Provides support to teachers and students that is beyond the routine support provided at education support class Level 1, range 1. Within an educational program assists teachers with the coordination of the support function, such as directing/organising the work of other support staff or providing a specialist support role.

Undertakes medical intervention support tasks or other specialised student/teacher support roles that require specific training that must be updated from time to time. The role is for a specific purpose for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.

Performs technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science and information technology laboratories would be typical examples.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.


Team Support

  • Answer and attend to the phone and general enquiries to the team office.
  • Direct students to appropriate assistance, especially in the absence of coordinators.
  • Word-processing, filing, photocopying & laminating of documents and resources.
  • Issue uniform passes when a coordinator is not present.
  • Prepare student files for SSGs and other meetings
  • Print reports for students as required
  • Order supplies and requisites for the team.
  • Collate and curate information related to the team for use in the school newsletter
  • Type and distribute agendas and minutes for teacher meetings.
  • Support team to prepare student awards
  • Support team in facilitating immunisations
  • Maintain and enhance the team noticeboard
  • View video footage to provide information on relevant incidents in the school
  • Support the team to assign students their lockers.
  • Assist in the organising of events and activities related to the cohort, under the leadership and guidance of the Engagement Leaders e.g. NAPLAN, Night of Notables, Year 7 & 8 camps, Parent Information evenings, Grade 6 Transition, Orientation Day, Creativity week, catering for specific events, Peer Support, Year 9 Citizenship Project, Year 9 CBD Experience and entering key Wellbeing data on Cases

Community & Business Partnerships

  • Facilitate the organisation of key events such as High Resolves
  • Support the team in the implementation of new opportunities for community partnerships.
  • Support the administration of various scholarships- eg Rotary, Melbourne University
  • Provide support in booking speakers for the assemblies and other special events

Whole School Support

  • Distribute information and notices to students
  • Provide administrative support to the Assistant Principal responsible for the team
  • Perform other duties appropriate to the classification to assist in the effective delivery of services, as directed by the Principal.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

The Department values diversity and is committed to workforce diversity and equal opportunity in schools and all education workplaces. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the Department’s exemplar available at

DET Values

The Department’s employees commit to upholding DET’s Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. DET’s Values complement each school’s own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the DET values is available at

Other Information

The School requests that each applicant consider including the following:

  • A specific response to the selection criteria
  • The name and email address of three (3) referees in your resume.
  • All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
  • Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
  • A probationary period may apply during the first year of employment and induction and support programs provided.
  • Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at

Location Profile

Box Hill High School is a learning community that fosters resilience, a passion for lifelong development and a commitment to impacting the world in positive ways.

The school was established in 1930 and has a long tradition of striving for academic excellence and establishing a strong positive learning environment for all students.

We are a co-educational and multi-cultural school with 1350 students enrolled from year 7 to 12. We have 110 teaching staff and 24 ES staff as well as a team of 3 Principal class officers.

The school’s motto ‘ad altiora certamus’ (to strive for the higher things) underpins all that we do. Combined with our school values of Respect, Creativity, Resilience and Growth we focus on developing young people who have high expectations of themselves and are ready and able to make a positive impact locally and globally.

Student learning, engagement and wellbeing is central to our work and the school has a range of programs in place to support the learning and growth of all students. These include our well established SEAL program (GAPP), Program for Students with Disabilities (PSD) as well as intervention programs in both Literacy and Numeracy.

Students have the opportunity to further develop their skills and talents through a variety of additional programs and extra-curricular activities including sports, music, performing arts, solar cars, robotics, debating, leadership programs and numerous clubs. There are also several opportunities for students to further their own personal development and enhance their global perspective through a range of international programs including a German Exchange Program, The World Challenge, USA Space Camp and the Victorian Young Leaders to China Program.

Student leadership, voice and agency is a priority at the school. Students have multiple opportunities to contribute to school governance as well as to shape the future direction of the school. Student leaders drive improvement in the areas of community, teaching and learning, environment and engagement and wellbeing.

Salary Details*
Salary Type Normal Wages
Base Salary $0
Superannuation 9.5%
Bonus offered No
Total Package $0
* Salary details are calculated without bonus and monthly payout as per tax bracket without tax threshold and other allowances. Its always good to confirm these details with the employer or recruiter.
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