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Office Administrator (12 Months FTC)

Undefined
Administration Managers
Contract Full Time
Sydney
15 days ago
0

An extraordinarily talented group of individuals work together every day to drive TNS' success, from both professional and personal perspectives. Come join the excellence!

 

Overview

 

TNS, a leading company in providing financial, payment and telecommunication solutions, is recruiting an experienced and energetic Office Administrator to join our Accounting team. If you are experienced in office management, procurement and administration management, this is a great opportunity for you to broaden your career horizon. We provide competitive salary and benefit, and we are an equal opportunity employer.

 

Responsibilities

 

Essential responsibilities include:

 

Sydney Office Management:

· Answer admin phone calls /general enquiries and direct calls to appropriate parties

· Open, sort, and distribute incoming correspondence, including faxes and email

· Mail collection and delivery

· Kitchen duties ie. ensuring biscuits, tea, sugar, fruit is regularly stocked and re-filled for the office. Unloading dishes as required.

· Organise printing of business cards for staff in APAC.

· Perform all general office duties such as:

o Ordering supplies, including kitchen (milk and fruit), drinks for client meetings, stationery, prepaid postal envelopes, stamps, courier shipping supplies,.

o Booking couriers and helping the team apply for import/export licenses

o Make travel arrangements (domestic & international) for managers as required

o Arrange catering/coffee runs for client meetings when the EA is on leave.

o Organise catering for staff functions and locate off-site venues as required including arranging transportation

· Premises Management including engaging contractors for installations/fit outs and arranging maintenance of air conditioning, kitchen pump , emergency light Dishwasher/coffee machine etc.

· Responsibility for Sydney office lease and building and facilities management issues

· Ensure all APAC tenancy leases are renewed/cancelled where appropriate

· Access keys for building & tenancy and Creation of Photo ID Tags/Security Passes

· Manage Intercall teleconferencing conference call facilities, etc

· Manage Cabcharge taxi cards

· Responsibility for Office Equipment (eg photocopier, including maintenance and supplies

· Manage the Secure Bins service

· Recall documentation management

 

Procurement:

· Enter data necessary to generate a Purchase Requisition/Purchase Order into Oracle and route for approval.

· Place Purchase Order with Supplier and verify receipt and delivery dates.

· Enter receipts for serialized Goods into Oracle.

· Assisting the AP team on invoice enquiries and following up with the relevant teams on raising requisitions

· Enter Sales orders in Oracle for the movement of goods/assets to the correct TNS entity/client location.

· Enter in Sales orders/return receipts for retiring fixed assets

· Work with Managers to roll out any new processes and updates for the procurement function.

· Provide training to staff on i-procurement as required.

 

Administration:

· Update and maintain an APAC office lease register. Notify Country Managers of upcoming renewals one month before termination notice period.

· Assist in the APAC annual insurance renewal process.

· Coordinate with Bank of America on information requirements such as gathering information for “Refresh” relating to APAC accounts, changes in Approval Signatories, etc.

· Assist in gathering information with local Secretaries in -country to satisfy local regulations

 

Qualifications

 

Experience/Qualifications:

· Minimum of 5 years’ experience as an Office Manager

· Strong organizational skills and meticulous attention to detail.

· Demonstrate professionalism, cooperation, courtesy, assertiveness and maintain confidences.

· Provide back-up support to management.

· Perform other duties as assigned.

· BA degree preferred.

 

If you are passionate about technology, love personal growth and opportunity, come see what TNS is all about!

 

TNS is an equal opportunity employer. TNS evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability/handicap status or any other legally protected characteristic.

Salary Details*
NameAmount
Salary Type Normal Wages
Base Salary $0
Superannuation 9.5%
Bonus offered No
Total Package $0
* Salary details are calculated without bonus and monthly payout as per tax bracket without tax threshold and other allowances. Its always good to confirm these details with the employer or recruiter.
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Contract Full Time
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