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Office Administrator/Accounts Assistant

18 days ago

South Pole is an energetic, global company offering comprehensive sustainability solutions and services. With offices spanning all continents across the globe, we strive to create a sustainable society and economy that positively impacts our climate, ecosystems and developing communities. With our solutions we inspire and enable our customers to create value from sustainability-related activities.
Our Corporate Functions team is the “enablement engine” of South Pole. Behind the scenes, we provide the business with world-class solutions and best practices that sustain business growth and success. We cover key areas such as Finance, HR, Office Management, Legal, IT, Operations, etc. If you are a smart, ambitious and dynamic professional with a strong passion to make a real difference in the fight against climate change, the below position may be right for you!

Job summary:
South Pole works with a large number of prestigious corporate and public sector clients to support them in their sustainability journey. To support our Australian office and our global team, we are currently looking for an Office Administrator/Accounts Assistant.
As an Office Administrator, you will be responsible for the overall management of the Australian office, work to ensure timely and accurate management of financial resources, administrative processes and office logistics.
As the Accounts Assistant reporting to the Finance Manager, you’ll be responsible for the full day-to-day accounts function including accounts payable, accounts receivable, credit control, reporting and payment runs.

Main tasks & responsibilities:
Office Management - 40%

Facilitate local administration and ad hoc administrative support

Update and maintain office policies and procedures

Liaise with suppliers and providers to ensure efficient office operations

Assist with completing sales admin and tender responses

Organise local events/activities in the office as requested by colleagues

Accounting Assistant - 60%

Accounts receivable, accounts payable and day-to-day transactional work

Preparation of weekly payment runs

Assist in month end reporting to HQ in Zurich, Switzerland

Expenses management globally (includes performance of global expenses checks, weekly Rydoo export of expenses).

Experience in accounting and support functions.

A good knowledge of standard accounting and reconciliation processes.

Strong attention to detail and a high level of accuracy.

Clear and effective communication.

Confident to work autonomously to achieve results within deadlines.

Microsoft excel skills to an intermediate level.

What we offer:
At South Pole, we care about our employees as much as we care about the planet. South Pole is not just an employer, we are a Team. South Pole does not just offer people a job, we offer you a career. By joining our team, you will find strong purpose and deep meaning in everything you do. You will have the chance to make a real difference for our clients and for the planet, working alongside a passionate team of like-minded colleagues, while building your knowledge/skills and developing your career in a fun, dynamic, international and fast-growing organisation.
We’re a planet of 7.5 billion unique and different people. We all have a contribution to make and South Pole is proud to be an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, colour, sex, gender identity, sexual orientation, age, national origin, marital status or disability. Our recruitment is decided on the basis of qualifications, merit and business need.

Salary Details*
Salary Type Normal Wages
Base Salary $0
Superannuation 9.5%
Bonus offered No
Total Package $0
* Salary details are calculated without bonus and monthly payout as per tax bracket without tax threshold and other allowances. Its always good to confirm these details with the employer or recruiter.
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