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Pre Poll Officer

Information Officers
16 days ago

The purpose of the Pre Poll Issuing Officer/Polling Assistant role is to issue votes in a polling place during the pre-poll voting period.

The Pre Poll Issuing Officer/Polling Assistant role may also rotate through a range of other tasks throughout the polling period, which include guarding ballot boxes, queue management and scrutiny

Role context

The Issuing Officer/Polling Assistant reports to the Officer in Charge (OIC) and is required to work on polling day, this may be part time to assist during peak periods, including five hour shifts. However this role typically involves long hours and prolonged periods of sitting and standing in varying polling place conditions on polling day.

Key position responsibilities

1. Issue ordinary votes in compliance with policy, procedures and ballot paper principles:

· Issue ballot papers to voters who are on the certified list;

· Manage ballot papers received from the OIC, including security and documentation requirements;

· Account for ballot papers received and complete compliance documentation.

2. Manage the use of ballot boxes by electors:

· Ensure the security of ballot boxes throughout polling;

· Ensure voters place the ballot papers in the correct ballot box;

· Complete required documentation relating to ballot box management.

3. Manage the queue of voters:

· Manage voter flow;

· Complete relating to voter flow

4. Assist with the end-of-day activities at the polling place:

· Assist in the finalisation of daily activities at the polling place;

· Finalise documentation, undertake reconciliation, secure materials, assist in tidying up polling place and undertake other duties as directed.

Key organisational accountabilities

· Adherence to the:

· APS Values and Code of Conduct; and

· AEC Values and Commitments.

· Ability to handle ballot papers safely and securely throughout all electoral processes and to account for every ballot paper at all times;

· Ability to comply with the AEC’s procedures and policies as varied from time to time;

· Ability to take reasonable steps to avoid any conflict of interest (real or apparent) in connection with your employment with the AEC;

· Must not be or be seen to be publically active in political affairs and not intend to publicly engage is such activities during your employment with the AEC;

· Be familiar with, abide by and promote all AEC work health and safety frameworks, policies and procedures.

Mandatory Requirements

· Ability to work non-standard or extended hours under pressure in a highly agile and fast pace operational environment and take ownership and responsibility for own work;

· Knowledge and experience in successfully completing allocated tasks, accepting stated importance of tasks and to a compliant standard while delivering results within competing timeframes and priorities;

· Proven ability to communicate and willingness to engage with diverse individuals and communities and to be flexible and adaptable;

· Demonstrated personal integrity whilst achieving results within legislative, policy and budget parameters;

· Ability to represent the AEC in a professional manner and work effectively as part of a team to support the efficient delivery of an electoral event;

· Completion of AEC online training prior to polling day.

Other Essential Requirement

· Australian citizenship;.

· 18 years or over.

Job Types: Part-time, Casual


  • Rotating roster
Salary Details*
Salary Type Normal Wages
Base Salary $0
Superannuation 9.5%
Bonus offered No
Total Package $0
* Salary details are calculated without bonus and monthly payout as per tax bracket without tax threshold and other allowances. Its always good to confirm these details with the employer or recruiter.
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