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Administrative Service Officer 5 - Executive Assistant

Administration Managers
15 days ago
Our Vision: creating exceptional health care together.
Our Role: to be a health service that is trusted by our community.
Our Values: Reliable, Progressive, Respectful and Kind.
Under current Public Health Emergency Directions all Canberra Health Services staff are required to have received at least one COVID-19 vaccination dose by 29 October and be fully vaccinated by 1 December 2021.
In order to be eligible for employment with Canberra Health Services you will be required to provide evidence of vaccination against COVID-19 by way of a Vaccination Certificate or provision of an authorised exemption, for consideration. Please ensure you include this information with your application documentation.
Position Overview
Canberra Health Services (CHS) is focussed on the delivery of high quality, effective, person-centred care. It provides acute, sub-acute, primary and community‐based health services, to the Australian Capital Territory (ACT) and surrounding region. More information can be found on the CHS website:
The Chief Information Officer (CIO) is responsible for CHS Digital Strategy and governance, information systems operations, ICT projects, business intelligence, non-clinical digital records and the on-going optimisation of clinical and administrative systems.
The Executive Assistant is responsible for providing high level administrative support to the Chief Information Officer (CIO) (Executive Branch Manager, eHealth and Informatics). The position supports the CIO on day-to-day matters and is part of the eHealth and Informatics Division.
The position will:
  • Manage the daily activities of the CIO, including monitoring telephone calls, preparing correspondence and presentations, arranging travel and liaising with other members of the team.
  • Assist the CIO to monitor and manage the flow of correspondence following appropriate records management and ensuring deadlines are met.
  • Manage the CIO’s diary and email correspondence and ensure prompt action is taken on urgent matters.
  • Maintain liaison with members of the eHealth and Informatics management team and other personnel, including key stakeholders to ensure effective coordination for the division’s activities.
  • Undertake research tasks and initiate action to ensure the timely response to requests for information.
  • Provide high level secretariat support to committees and meetings as required.
  • Provide support for the finance function including processing invoices and accounts payable, preparing reconciliations and reporting regularly on expenditure.
  • Undertake other duties appropriate to this level of classification which contribute to the operation of the section with the delivery of high-quality person and family centred, safe and high-quality patient care.
About You
CHS is committed to workforce diversity and to creating an inclusive workplace. As part of this commitment, we welcome applications from all diversity groups. Aboriginal and Torres Strait Islander peoples, people with disability and people who identify as Lesbian, Gay, Bisexual, Transgender, Intersex, or Questioning (LGBTIQ) are encouraged to apply.
Behavioural Capabilities
  • You will be an outstanding communicator, able to drive collaboration and inclusion.
  • You focus on quality and continual improvement, by taking a structured approach to your work, planning ahead and seeking feedback.
  • Your resilience will see you through the challenges and help you navigate the dynamic nature of the job.
Position Requirements/Qualifications:
  • Have an understanding of how the National Standards and Quality Health Service (NSQHS) indicators align with this role.
  • Fulfil the responsibilities of this role as detailed in the CHS Exceptional Care Framework, Clinical Governance Framework, Partnering With Consumers Framework and all other related frameworks.
Prior to commencement successful candidates will be required to:
  • Undergo a pre-employment National Police Check.

What You Require
These are the key selection criteria for how you will be assessed in conjunction with your resumé and experience:
1.Proven experience in providing Executive support at the Senior Executive level including high level written communication skills, sound interpersonal skills and the ability to liaise appropriately with external stakeholders and staff at all levels.
2.Demonstrated high level organisational and office management skills including the ability to exercise initiative, prioritise workloads and manage competing deadlines.
3.Demonstrated experience in the preparation of high-level written correspondence, reports and submissions.
4.Demonstrated ability in providing secretariat support to high-level committees.
5.Demonstrates a commitment to work, health and safety (WHS) and the positive patient experience and displays behaviour consistent with Canberra Health Service’s values of Care, Excellence, Collaboration and Integrity.
How to Apply:
Applications must be submitted through the e-recruitment system. Applications must include a copy of a current resumé, and
  • A response to the selection criteria under “what you require” in no more than two pages.
Where possible include specific relevant examples of your work.
Job: General/Administrative
Salary Range: 82,506.00 - 87,331.00
Contact Name: Nasa Walton
Contact Email:
Closing Date: 01/Dec/2021, 6:59:00 AM
Salary Details*
Salary Type Normal Wages
Base Salary $0
Superannuation 9.5%
Bonus offered No
Total Package $0
* Salary details are calculated without bonus and monthly payout as per tax bracket without tax threshold and other allowances. Its always good to confirm these details with the employer or recruiter.
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