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Executive Assistant to Vice-Chancellor

Carpenter's Assistants
Contract Full Time
7 days ago

Full time, continuing appointment
Professional level 5/6 salary $67,931 to $85,330
Plus 17% superannuation and 6 weeks annual leave
Casuarina Campus


Provide high level administrative and executive support to the Vice-Chancellor.


We are a new world university. Like our namesake, Charles Darwin, we think differently. We innovate, embrace new ideas, and strive to act with courage and kindness. We're about what we can give to the world rather than what we take, and we believe in the transformative power of education. We value diversity and our culture of belonging to make deep and abiding connections with our staff, students, First Nations peoples and the wider community. We will be Australia's most connected university with our people at the heart of all we do. Because we believe you make CDU. That is the CDU difference.


The Office of the Vice-Chancellor (OVC) supports the University's Vice-Chancellor and President in his leadership of Charles Darwin University (CDU). The OVC takes responsibility for the strategy and agenda of the Vice-Chancellor; for providing advice and support to the Vice-Chancellor, as well as other CDU Executives; for stewarding the business of the University and managing the Universitys leadership committees; and, for coordinating the day-to-day work of the Vice-Chancellor.


About the position
As Executive Assistant to the Vice-Chancellor you will provide highly effective management of the VC's diary, emails and phone calls, including prioritising and coordinating commitments. You'll prepare correspondence, documents, presentations and reports and manage bookings and travel itineraries for domestic and international travel arrangements for the Vice-Chancellor and other Senior Executives. Using your excellent interpersonal and communication skills you'll develop and maintain professional relationships with senior executives and various internal and external stakeholders.


About you
To be successful you will possess:

  • Completion of a Diploma in Business or a related area with two years subsequent experience, or education, training and/or relevant experience and/or a combination of recent relevant work experience in office administration, particularly executive support.
  • Proven effective administration skills at executive level, with the ability to prioritise workloads, to maintain confidentiality and attention to detail.
  • Demonstrated experience exercising discretion and confidentiality with sensitive company information.
  • Excellent organisational skills with a proven ability to think proactively and prioritise conflicting tasks and a challenging workload.
  • Excellent written and oral communication skills and an ability to communicate effectively and to build productive working relationships with key contacts, including those at a very senior level.
  • Proven initiative and organisational skills of a high order, together with the ability to work independently and flexibly to complete tasks within required timeframes and engage in effective teamwork.
  • Demonstrated strong customer service skills and cultural competency, attention to details, can-do attitude and culture of serving others with empathy, high quality, excellence and dignity


To view the responsibilities of the role, please click on the: Position Profile


All applications must be received online via the 'apply' button and should include a cover letter and a detailed resume.


For a confidential discussion, please contact Rebecca Marrone, Executive Officer on 08 8946 6040 or email


Charles Darwin University values inclusion and diversity in the workplace and aims to achieve a workforce that is representative of the community it serves. We encourage applications from First Nations peoples.


The Chief Health Officer Covid-19 Directions (No.55) 2021 ("the Directions") made under the Public and Environmental Health Act 2011 applies to workers in the role you are applying for and you will be requested to evidence your current COVID-19 vaccination status.


Applications Close: Sunday 30 January 2022

Salary Details*
Salary Type Normal Wages
Base Salary $60,000
Superannuation 9.5%
Bonus offered No
Total Package $65,700
* Salary details are calculated without bonus and monthly payout as per tax bracket without tax threshold and other allowances. Its always good to confirm these details with the employer or recruiter.
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