As the Haematology Administration Assistant, you will provide a high level of administrative support to the Director of Clinical Haematology and the Clinical Haematology medical staff, including clinical trials. The Administrative Officer will be required to assist the Director, Clinical Haematology to achieve the Department’s strategic goals, including the development and maintenance of a Haematology patient database. The Administrative Officer will also be required to manage departmental and interdepartmental communications and ensure all support is provided within the policies, procedures and values of the organisation. Additional duties include:
Manage and coordinate diary/meeting schedules, including meeting/appointment requests and arrange meetings as requested
Coordinate functions and meetings as requested, including timely preparation of agendas completion of minutes and distribution
Coordinate all external clinics and appointments, including MBS billing, outpatient clinic letters, diagnostic results, filing and correspondence.
Provide administration support to leave management
Organisation of education sessions, quality days, workshops and forums
Provide administration and coordination with strategic planning and quality improvement projects.
The classification for this position will be a HS2 ($66,768 base salary per annum; pro rata for part time position).
Previous experience in health care setting
At least two years experience in an administrative role
Ability to determine workload priorities, self initiate and meet deadlines
Demonstrated ability to work autonomously and as part of a multidisciplinary team
Demonstrated organisational skills with the ability to meet deadlines and prioritise competing demands
Highly developed interpersonal and communication skills with people at all levels
National criminal history check
What we offer
Salary Packaging – Increase your take home pay!
Employee Assistance Program
Ability to join Fitness Passport - Your pass to an extensive choice of fitness facilities
Staff Health Centre
CBD Location, close to Public Transport and close to lots of car parks
Discounts and Promotions always available through our Foundation
Career development & advancement encouraged
Culture of continuous improvement
About Clinical Haematology
Clinical Haematology at St Vincent’s Hospital Melbourne is provided across a broad range of inpatient and ambulatory settings. The service provides diagnosis and management of a broad range of malignant and non-malignant haematological conditions, specialising in plasma cell myeloma, acute and chronic leukaemias, lymphomas, autologous stem cell transplantation and bleeding and thrombotic disorders; a comprehensive consultation service is also in place. There is a strong focus on clinical trials and research and care is provided in the acute inpatient setting, the chemotherapy day unit, the apheresis unit and specialist and cancer care clinics.
Working at St Vincent’s
St Vincent’s Hospital Melbourne (SVHM) is a leading teaching, research and tertiary health service. SVHM provides a diverse range of adult clinical services and is driven by values of Compassion, Justice, Integrity and Excellence.
Please attach your resume and cover letter to your application
Shortlisting for this position will commence immediately. We encourage you to apply promptly as the advertisement may close early should a suitable applicant be sourced.
We encourage applications from people of all backgrounds and abilities. Inclusion is essential to our mission and diversity reflects the community we serve.
Please visit our website, for further information regarding our Aboriginal and Torres Strait Islander Employment at SVHM.
SVHA has a duty of care under work health and safety legislation to eliminate and/or control the risk of transmission of vaccine preventable diseases in healthcare settings. You may therefore be required to undergo mandatory immunisations/vaccinations (including flu vaccinations).
Review the following documents:
JR118419_Clinical Haematology Administrative Assistant PD - July 2021.pdf
Director, Clinical Haematology, Hang Quach,
10 August 2021 11:59pm
At St Vincent's we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples.
For further information, visit https ://www.svha.org.au/about-us/reconciliation or get in contact at email@example.com
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