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Haematology Administrative Assistant

Administration Managers
Contract Part Time
14 days ago

As the Haematology Administration Assistant, you will provide a high level of administrative support to the Director of Clinical Haematology and the Clinical Haematology medical staff, including clinical trials. The Administrative Officer will be required to assist the Director, Clinical Haematology to achieve the Department’s strategic goals, including the development and maintenance of a Haematology patient database. The Administrative Officer will also be required to manage departmental and interdepartmental communications and ensure all support is provided within the policies, procedures and values of the organisation. Additional duties include:

  • Manage and coordinate diary/meeting schedules, including meeting/appointment requests and arrange meetings as requested

  • Coordinate functions and meetings as requested, including timely preparation of agendas completion of minutes and distribution

  • Coordinate all external clinics and appointments, including MBS billing, outpatient clinic letters, diagnostic results, filing and correspondence.

  • Provide administration support to leave management

  • Organisation of education sessions, quality days, workshops and forums

  • Provide administration and coordination with strategic planning and quality improvement projects.


The classification for this position will be a HS2 ($66,768 base salary per annum; pro rata for part time position).


Your Contribution

  • Previous experience in health care setting

  • At least two years experience in an administrative role

  • Ability to determine workload priorities, self initiate and meet deadlines

  • Demonstrated ability to work autonomously and as part of a multidisciplinary team

  • Demonstrated organisational skills with the ability to meet deadlines and prioritise competing demands

  • Highly developed interpersonal and communication skills with people at all levels

  • National criminal history check


What we offer

  • Salary Packaging – Increase your take home pay!

  • Employee Assistance Program

  • Ability to join Fitness Passport - Your pass to an extensive choice of fitness facilities

  • Staff Health Centre

  • CBD Location, close to Public Transport and close to lots of car parks

  • Discounts and Promotions always available through our Foundation

  • Career development & advancement encouraged

  • Culture of continuous improvement


About Clinical Haematology

Clinical Haematology at St Vincent’s Hospital Melbourne is provided across a broad range of inpatient and ambulatory settings. The service provides diagnosis and management of a broad range of malignant and non-malignant haematological conditions, specialising in plasma cell myeloma, acute and chronic leukaemias, lymphomas, autologous stem cell transplantation and bleeding and thrombotic disorders; a comprehensive consultation service is also in place. There is a strong focus on clinical trials and research and care is provided in the acute inpatient setting, the chemotherapy day unit, the apheresis unit and specialist and cancer care clinics.


Working at St Vincent’s

St Vincent’s Hospital Melbourne (SVHM) is a leading teaching, research and tertiary health service. SVHM provides a diverse range of adult clinical services and is driven by values of Compassion, Justice, Integrity and Excellence.



  • Please attach your resume and cover letter to your application


Shortlisting for this position will commence immediately. We encourage you to apply promptly as the advertisement may close early should a suitable applicant be sourced.


We encourage applications from people of all backgrounds and abilities. Inclusion is essential to our mission and diversity reflects the community we serve.


Please visit our website, for further information regarding our Aboriginal and Torres Strait Islander Employment at SVHM.


SVHA has a duty of care under work health and safety legislation to eliminate and/or control the risk of transmission of vaccine preventable diseases in healthcare settings. You may therefore be required to undergo mandatory immunisations/vaccinations (including flu vaccinations).


Position Description and Critical Job Demands Checklist:

Review the following documents:

JR118419_Clinical Haematology Administrative Assistant PD - July 2021.pdf


Contact Details:

Director, Clinical Haematology, Hang Quach,


Alternate Contact:


Closing Date:

10 August 2021 11:59pm


Reconciliation Action Plan:

At St Vincent's we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples.


For further information, visit https :// or get in contact at

Salary Details*
Salary Type Normal Wages
Base Salary $66,768
Superannuation 9.5%
Bonus offered No
Total Package $73,111
* Salary details are calculated without bonus and monthly payout as per tax bracket without tax threshold and other allowances. Its always good to confirm these details with the employer or recruiter.
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About Undefined
Skills Required
Visa Requirements
Student Visa
Experience Requirements
2 years
Salary Requirements
Normal Wages
Job Type
Contract Part Time
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