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Scleroderma Administration Assistant

Carpenter's Assistants
Permanent Part Time
7 days ago

St Vincent’s Hospital Melbourne (SVHM) is part of St Vincent’s Health Australia and a leading teaching, research and tertiary health service which employs more than 6,500 staff across 18 sites throughout Melbourne. SVHM provides a diverse range of adult clinical services including acute medical and surgical services, sub-acute care, medical diagnostics, rehabilitation, allied health, mental health, palliative care, correctional health and community residential care. SVHM is one of Australia's leading Catholic not-for-profit healthcare providers.

About the Department
The Rheumatology Department is Australia’s largest centre for care of people living with Scleroderma. The department provides comprehensive multi-disciplinary clinical care for people living with this complex condition and undertakes research including clinical trials of new therapies and epidemiological research.

About the Role

The administration assistant will be working with a team including medical staff and clinical nurse to assist with making appointment for patients attending the clinics and co-ordinating special tests with clinical visits. They will assist with data entry into the national Scleroderma database. In addition they will assist with clinical trials by preparing documents for Ethics submissions as well as preparing materials for clinical trial visits and entering clinical trial data. They will also be required to manage the financial aspects of clinical trials tracking billing and payments for clinical trials.


The classification for this position will be HS2 ($66,768 per annum pro rata).



  • Arrange appointments for patients attending the scleroderma clinic and book annual tests as required

  • Assist with data entry for national registry and clinical trials

  • Prepare documents for Ethics applications and prepare annual reports for all trials

  • Manage billing for clinical trials

  • Other administration tasks as requested to support the Scleroderma team


Skills, Qualifications and Experience

  • Excellent computer skills

  • Some understanding of simple financial procedures

  • Some knowledge of medical terminology would be an advantage

  • Demonstrated highly developed written, communication and interpersonal skills

  • Demonstrated ability to work autonomously and as part of a team



  • Salary packaging

  • Employee Assistance Program

  • Staff Car Park



  • Please attach your resume and cover letter in one document – we wont be able to accurately assess your application without one

At SVHM we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees and we encourage applications from Aboriginal and Torres Strait Islander Peoples. If you would like further information, contact our Indigenous Recruitment Coordinator through our careers page.

SVHA has a duty of care under work health and safety legislation to eliminate and/or control the risk of transmission of vaccine preventable diseases (VPD) in healthcare settings. You are therefore required to comply with the SVHA Staff Health Screening Immunisation Policy, which, depending on the role you perform in the organisation will require you to undergo mandatory immunisations/vaccinations (including flu vaccinations).

All appointments are made subject to the candidate providing a current satisfactory National Police Certificate conducted by The Victoria Police.

Shortlisting for this position will commence immediately. We encourage you to apply promptly as the advertisement may close early should a suitable applicant be sourced.


Position Description and Critical Job Demands Checklist:

Review the following documents:

Position Description Administrative Assistant Scleroderma - April 2021


Contact Details:

Dr Wendy Stevens,


Alternate Contact:


Closing Date:

14 May 2021 11:59pm


Reconciliation Action Plan:

At St Vincent's we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples.


For further information, visit https :// or get in contact at

Salary Details*
Salary Type Normal Wages
Base Salary $66,768
Superannuation 9.5%
Bonus offered No
Total Package $73,111
* Salary details are calculated without bonus and monthly payout as per tax bracket without tax threshold and other allowances. Its always good to confirm these details with the employer or recruiter.
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Normal Wages
Job Type
Permanent Part Time
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