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Campus Timetabler, Metropolitan

Contract Full Time
586 days ago
Job no: 532924
Work type: Full-time
Location: Melbourne - Burwood
Categories: Student Services
  • Based at our Melbourne, Burwood Campus
  • Full-time and continuing
  • HEW 7 $94,173 - $103,694 + 17% Superannuation

Founded in 1974, Deakin is a public university in Victoria with 61,000 students across five campuses: Melbourne Burwood, Geelong Waurn Ponds, Geelong Waterfront, Warrnambool, and the online Campus. We are a progressive and open-minded university, with the highest student satisfaction in Victoria and consistently ranked in the top 1% of the world’s universities.

The Campus Timetabler, Metropolitan is responsible for coordinating the development of the academic timetable at the Melbourne Burwood Campus, taking into account student and staff experience of the timetable, effective delivery of the University’s curriculum through the timetable, and efficient use of the University’s teaching spaces. The position will assist in configuring, maintaining and monitoring the timetabling software and the reference data it contains, as well as regularly reviewing timetabling processes and identifying improvement opportunities.

The role provides expert training and support to Faculty timetablers and other users of the University’s timetabling software, Syllabus Plus. The position will also utilise expert knowledge of databases and data structures in working with IT support teams and student administration teams to ensure smooth functioning of the timetable for all stakeholders.

The position will collaborate closely with the Infrastructure and Property team and work with stakeholders in identifying timetable delivery requirements and advise on the implementation of changes in delivery, including blended and online teaching delivery.

Your key responsibilities will include:

  • Analysing and distilling the core issues from the complex timetabling function, draw accurate conclusions and condense complex information and provide reports and insights that others can understand
  • Establishing systems and procedures to guide work and track progress and strive for excellence and continually evaluate progress and effectively overcomes barriers to achieve outcomes
  • Seeking feedback on improvement opportunities from a diverse range of key stakeholders on timetabling analysis, data and reporting services and implement change through appropriate channels
  • Building new and productive relationships with a diverse range of stakeholders across the University
  • Striving for excellence and consult regularly with stakeholders to clarify who requires the information and data, the purpose, criteria for success and where and when advice and recommendation is required
  • Planning and prioritising work and critical activities appropriately
  • Promoting technical solutions to modernise work practices and ensure alignment with Deakin’s strategic direction
  • Seeking to continuously improve and apply critical learnings and contribute to staff training and development activities.

To be successful, you’ll have:

  • A Degree with subsequent relevant experience; or
  • Extensive experience and specialist knowledge or broad knowledge in technical or administrative fields
  • A Degree with at least 4 years subsequent relevant experience; or
  • An equivalent combination of relevant experience and/or education/training
  • Demonstrated experience in developing and maintaining timetabling systems within a University environment and / or experience in becoming proficient with a specialised software system within a short timeframe.
  • Demonstrated experience in identifying process improvement opportunities and working with others to deliver process improvement outcomes.
  • High level information technology skills, particularly in complex databases, data structures and Excel


Applications for this position close on 15 January 2023.

Successful applicants will need to comply with vaccination mandates imposed by the relevant state/territory government. Applicants who attend third-party sites to undertake University activities will also be required to comply with any other directions or requirements in place at the third-party location.


  • Working with Children Check (refer to Recruitment Procedure)

Please submit your updated resume and a short cover letter outlining your skills and experience for this role.

For a confidential discussion regarding this position, please contact Simonne Mullaly, Manager, Timetabling on

Are You Ready?

Deakin is a Victorian university with a global impact. We are an agile, dynamic, and innovative university committed to making a positive impact through our excellence in education, research and innovation and the contributions we make to the wider community.

We understand that our reputation has been built on the dedication and expertise of our staff and we offer a dynamic and diverse working environment with opportunities to grow and develop careers. We believe that a progressive, thriving culture will ensure that people choose to come, and stay at Deakin and contribute to our ongoing success.

We value diversity and aim to build an inclusive environment that champions, embraces and respects differences. We support and encourage applications from Aboriginal and Torres Strait Islander people, and people of all abilities, cultures, sexual orientation, and genders.

Advertised: 13 Dec 2022 AUS Eastern Daylight Time
Applications close: 15 Jan 2023 AUS Eastern Daylight Time

Salary Details*
Salary Type Normal Wages
Base Salary $94,173
Superannuation 9.5%
Bonus offered No
Total Package $103,119
* Salary details are calculated without bonus and monthly payout as per tax bracket without tax threshold and other allowances. Its always good to confirm these details with the employer or recruiter.
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