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Executive Assistant (2 roles available) (VPSG3)

Conveyancers and Legal Executive
Contract Full Time
593 days ago

Location: Melbourne | CBD

Job type: Full time

Organisation: Family Safety Victoria

Salary: $72,751 - $88,336

Occupation: Administration/Secretarial

Reference: VG/DFFH/FSV/509908A

The Department of Families, Fairness and Housing (DFFH) works hard to create equal opportunities for all Victorians to live a safe, respected and valued life.

Our areas of focus are child protection, housing, disability, the prevention of family violence, multicultural affairs, LGBTQI+ equality, veterans, women and youth. The work we do benefits thousands of Victorians, particularly those who are disadvantaged and vulnerable.

We work in a variety of community-based settings, including people's homes, residential facilities and secure settings across metropolitan, rural and regional Victoria.

We are committed to developing and supporting a workforce that is well equipped and highly motivated. All jobs can be worked flexibly, and we encourage applications from Aboriginal and Torres Strait Islander people and people from diverse backgrounds and abilities. .

If you’re having any trouble viewing this ad and would like it or any attachments in an accessible format (such as large print), please don’t hesitate to get in touch with the contact person listed on the ad.

For more information on working with us and our recruitment process, please visit Department of Families, Fairness and Housing Victoria | Jobs (


The Executive Assistant supports two Assistant Directors, The Orange Door Operations (South and East Division) in their role and ensures the smooth and efficient management of the day-today operations of The Orange Door by providing executive and administrative support. The role also provides high level administrative support to the broader The Orange Door sites. This position is a pivotal point of contact between the Assistant Directors and key stakeholders.

Are you

  • A high performing team player, with a background in operations or policy in health or human services settings?
  • Passionate about service reform and improving outcomes for victim survivors of family violence?
  • Able to work in a challenging operations environment?
  • Able to demonstrate strong interpersonal skills and a proven ability to build productive relationships to ensure positive outcomes for stakeholders and the department?


  • Provide a range of effective executive support functions, including: accurately managing the office's events diary; providing quality support to committees, working groups and meetings, including progress reports on outstanding matters; and preparing reports, briefs and correspondence.
  • Arrange meetings and conferences, including coordinating papers, organising venues, agendas, taking minutes and follow-up actions and making travel and accommodation arrangements.
  • Answer queries, provide timely advice, undertake follow up action as required.

Please open the position description to read more.


The department may require its employees to be fully vaccinated against preventable diseases such as the current coronavirus (COVID-19). The department's COVID-19 Vaccination requirements policy(Word) outlines the requirements for existing employees, other workplace participants and prospective employees. Please read in full prior to applying.


All VPS employees (and ex-VPS employees with extended access to the Jobs and Skills Exchange website) MUST apply via the Jobs and Skills Exchange (JSE) <> portal.

Applicants are encouraged to apply online. Attachments can be uploaded in .doc, .docx, .pdf, .txt or .rtf formats.
Applicants are required to submit a CV and Cover Letter (max 2 pages) outlining their suitability to the role in line with the Key Selection Criteria.
Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa. Work eligibility will be checked as part of the recruitment process.
Preferred candidates will be required to complete pre-employment screening, including a national police check and misconduct screening.

For more information on working with us and our recruitment process, please visit Department of Families, Fairness and Housing Victoria | Jobs (

Please apply to submit your interest in this position.

Salary Details*
Salary Type Normal Wages
Base Salary $72,751
Superannuation 9.5%
Bonus offered No
Total Package $79,662
* Salary details are calculated without bonus and monthly payout as per tax bracket without tax threshold and other allowances. Its always good to confirm these details with the employer or recruiter.
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Contract Full Time
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